Staff Performance Appraisals

Performance appraisals are intended to measure the extent to which the employee's performance meets the requirements of a particular position and to establish goals for the future, strengthen the relationship between you and the employee, open up channels of communication; appraise past performance, recognize good performance, identify areas that might require improvement and enable you to assess your own communication and supervisory skills.

For additional information regarding the purpose and procedures related to Performance Appraisals, please download and review our Performance Appraisal Training presentation.

Employee Improvement Plan information and form:
South Texas College Improvement Plan Instructions
South Texas College Improvement Plan Form

Administrative Staff Professional/Technical Staff Classified Staff

Administrative Staff Performance Review Instructions

Listed on the following pages are a number of Performance Factors that are important in the successful completion of most assignments. A list of qualities has been included to assist in evaluating an employee’s performance in each area. To complete the Performance Appraisal Form, place a check mark under the level of achievement, which most accurately describes the employee’s performance on each factor.

In the spaces provided at the end of each of the Performance Factors, you are encouraged to support your ratings with clarifying comments or specific examples, which occurred during the review period that determined or affected the level of achievement marked. Factors rated “Exceeds Requirements” should be supported with examples or reasons. Factors rated “Needs Improvement” must be supported with examples or reasons and should be listed in the Employee Goals and Objective for next year section (last page) of the Administrator Performance Review.

After the entire form has been completed and reviewed, the original is forwarded to the Human Resource Office. Both the supervisor and the employee retain a copy.

Definition of Terms

NEEDS IMPROVEMENT - Performance is at a level below established objectives with the result that overall contribution is marginal and substandard. Performance requires a high degree of supervision.

MEETS REQUIREMENTS - Meets established objectives in a satisfactory and adequate manner. Performance requires normal to some degree of supervision.

EXCEEDS REQUIREMENTS - Job performance easily exceeds job requirements; performance approaches best possible attainment.

Professional Support/Technical Staff Performance Review Instructions

Listed on the following pages are a number of Performance Factors that are important in the successful completion of most assignments. A list of qualities has been included to assist in evaluating an employee’s performance in each area.

Factors 1-10 apply to all professional/technical staff while Factors 11-15 apply only to professional technical staff with supervisory responsibilities. To complete the Performance Appraisal Form, place an “X” under the level of achievement, which most accurately describes the employee’s performance on each factor. In the spaces provided by each of the Performance Factors, you are encouraged to support your ratings with clarifying comments or specific examples, which occurred during the review period that determined or affected the level of achievement marked.

Factors rated anything other than "Meets Expectations" must be supported with examples or reasons. Factors rated "Below Expectations" or "Consistently Below Expectations" should be listed in the current year’s goals section of the Employee Development and Goal Setting Form. After the entire form has been completed and reviewed, the original is forwarded to the Human Resource Office. Both the supervisor and the employee retain a copy.

Definition of Terms

CONSISTENTLY BELOW EXPECTATIONS - Performance is at a level below established objectives with the result that overall contribution is marginal and substandard. Performance requires a high degree of supervision.

BELOW EXPECTATIONS - Meets some of the established objectives and expectations but definite areas exist where achievement is substandard. Performance requires somewhat more than normal degree of direction and supervision.

MEETS EXPECTATIONS - Meets established objectives in a satisfactory and adequate manner. Performance requires normal degree of supervision.

EXCEEDS EXPECTATIONS - Accomplishments are above expected level or essential requirements.

CONSISTENTLY EXCEEDS EXPECTATIONS - Job performance easily exceeds job requirements; performance approaches best possible attainment.

Classified Staff Performance Review Instructions

Listed on the following pages are a number of performance Factors that are important in the successful completion of most assignments. Factors 1-10 apply to all supervisors and non-super-visors while Factors 11-14 apply only to supervisors. To complete the Performance Appraisal Form, place an "X" under the level of achievement, which most accurately describes the employee's performance on each factor.

In the spaces provided by each of the Performance Factors, you are encouraged to support your ratings with clarifying comments and specific examples, which occurred during the review period that determined or affected the level of achievement marked. Factors rated "Consistently Exceeds Expectations" or "Consistently Below Expectations" must be supported with examples or reasons. After the entire form has been completed and reviewed, it is forwarded to the Human Resource Office for filing in the employee's personnel file.

Definition of Terms

CONSISTENTLY BELOW EXPECTATIONS - Performance is at a level below established objectives with the result that overall contribution is marginal and substandard. Performance requires a high degree of supervision.

BELOW EXPECTATIONS - Meets some of the established objectives and expectations but definite areas exist where achievement is substandard. Performance requires somewhat more than normal degree of direction and supervision.

MEET EXPECTATIONS - Meets established objectives in a satisfactory and adequate manner. Performance requires normal degree of supervision.

EXCEEDS EXPECTATION - Accomplishments are above expected level or essential requirements.

CONSISTENTLY EXCEEDS EXPECTATIONS - Job performance easily exceeds job requirements; performance approaches best possible attainment.